Bill's Computer Potpourri

File Management

Windows 10

Decide on a strategy for organizing and managing files and folders. One of the most important things you must learn about computers is how to manage files and folders. Just like in the days of old, before computers, you had to have a system of organizing all your papers. How hard is it to find a tax receipt when it is just tossed in a box or on top of a desk.  Most of us have a filling cabinet with folders in alphabetical order where we file our important papers.

Files

Then there are others who have this filling system:

MessyDesk

Your computer has a built-in filling cabinet, it is called File Explorer and it comes with all the basic tools you need for your files. File Explorer {not to be confused with Internet Explorer} is a File Manager application that is included with all versions of the Microsoft Windows Operating System.  It provides a graphical user interface for accessing the file system on your hard drives or external drives/memory cards.

To open File Explorer just click on the File Explorer icon on the Task Bar (Yellow Folder) or use a Keyboard short cut:  WIN + E.

File Explorer displays the hierarchical structure of files, folders and drives on your computer plus any external drives, such as a USB Memory Stick or External Hard Drive. You can use File Explorer to copy pictures from your camera to the Pictures folder without the need to install special software. It also shows any network drives that have been mapped to drive letters on your computer and other computers on a Local Area Network. Using File Explorer, you can copy, move, rename and search for files and folders. For example, you can open a folder that contains a file you want to copy or move, and then drag the file to another folder or drive. File Explorer gives you access to ALL the files on your hard drives, including the Operating System files. Having access to all these system files can be dangerous for the inexperienced user. He or She may be tempted to delete files they think they don't need or don't understand and this could cause the operating system to crash.

When you open File Explorer it will normally go to Quick View or This PC which will show you the Documents, Pictures, Music, Videos, and Downloads Folders for that User Account.  Each User has His own set of folders.

 

A few tips:

1. Adopt consistent methods for file and folder naming. Use common names.

2. Keep file and folder names short. Use abbreviations

3. Separate ongoing and completed work.

4. Store like with like.  Keep all your pictures in your My Pictures folder. Create sub-folders.

5. Avoid Large folder Structures.

6. Consider storing documents online. Google Documents or Microsoft One Drive. Then you can access these documents when you travel.

 

File Explorer Windows 10

File Manager

The is what File Explorer looks like on my PC. Notice it opens with THIS PC selected in the Left Column and the Contents of This PC in the Right Column.

Working With File Explorer

 

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